Website TotalEnergies
Multi-energy company. We produce and market oil and biofuels, natural gas and green gases, renewables and electricity.
Activities
Vendor Management and Registration
- Collect, verify and maintain all required vendor registration documentation, including banking details, tax clearance and B-BBEE certificates
- Ensure vendors are properly onboarded in line with internal controls and compliance requirements
- Maintain up-to-date supplier master file and ensure accurate capturing of supplier information
Vendor Payments
- Process and schedule all supplier payments in line with agreed payment terms
- Ensure all required documentation is received and approved before payment
- Maintain accurate records of all transactions and liaise with vendors regarding payment queries
Accounts Payable Reconciliation
- Reconcile supplier statements to ensure completeness and accuracy of financial records
- Follow up on outstanding invoices and resolve discrepancies in a timely manner
Inbox and Document Management
- Manage and organise the finance Outlook inbox to ensure efficient communication and document flow
- File and maintain electronic records, including invoices, statements and proof of payments
Banking and Payments
- Loan and maintain supplier beneficiary details on the banking platform
- Accurately load and prepare payment batches on the banking platform
- Ensure correct supporting documentation and approvals are attached for all payments
- Maintain records of proof of payments and distribute them as required
Bank Reconciliations
- Perform daily, weekly and monthly bank reconciliations
- Investigate and resolve reconciling items promptly
Other
- Assist with preparation of VAT reconciliation and submissions to SARS
- Handles Foreign currency payments
- Ensure compliance with all statutory requirements and Group policies.
- Support and prepare for the annual financial audit (internal and external audits).
- Any other duties that might be delegated
Candidate Profile
- National Diploma/BTech/ B Comm or similar qualification with Accounting or Finance as a major or NQF equivalent qualification
- Have a minimum of 3 years relevant working experience
- Excellent Experience in Excel, and ERP system
- Experience and familiarity with multinational environment
- Exposure to online banking platforms for payment processing
- Strong ethics and reliability
- Excellent active listening and presentation skills
- Analytical and goal oriented