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Senior Accounts Administrator

Full Time

Website TotalEnergies

Multi-energy company. We produce and market oil and biofuels, natural gas and green gases, renewables and electricity.

Activities

Vendor Management and Registration 

  • Collect, verify and maintain all required vendor registration documentation, including banking details, tax clearance and B-BBEE certificates
  • Ensure vendors are properly onboarded in line with internal controls and compliance requirements
  • Maintain up-to-date supplier master file and ensure accurate capturing of supplier information

Vendor Payments

  • Process and schedule all supplier payments in line with agreed payment terms
  • Ensure all required documentation is received and approved before payment
  • Maintain accurate records of all transactions and liaise with vendors regarding payment queries

Accounts Payable Reconciliation

  • Reconcile supplier statements to ensure completeness and accuracy of financial records
  • Follow up on outstanding invoices and resolve discrepancies in a timely manner

Inbox and Document Management

  • Manage and organise the finance Outlook inbox to ensure efficient communication and document flow
  • File and maintain electronic records, including invoices, statements and proof of payments

Banking and Payments

  • Loan and maintain supplier beneficiary details on the banking platform
  • Accurately load and prepare payment batches on the banking platform
  • Ensure correct supporting documentation and approvals are attached for all payments
  • Maintain records of proof of payments and distribute them as required

Bank Reconciliations

  • Perform daily, weekly and monthly bank reconciliations
  • Investigate and resolve reconciling items promptly

Other

  • Assist with preparation of VAT reconciliation and submissions to SARS
  • Handles Foreign currency payments
  • Ensure compliance with all statutory requirements and Group policies.
  • Support and prepare for the annual financial audit (internal and external audits).
  • Any other duties that might be delegated

Candidate Profile

  • National Diploma/BTech/ B Comm or similar qualification with Accounting or Finance as a major or NQF equivalent qualification
  • Have a minimum of 3 years relevant working experience
  • Excellent Experience in Excel, and ERP system
  • Experience and familiarity with multinational environment
  • Exposure to online banking platforms for payment processing
  • Strong ethics and reliability
  • Excellent active listening and presentation skills
  • Analytical and goal oriented

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