Job Description

• Assist in the preparation, organisation, and maintenance of project documentation, including bid documents, contracts, reports, and correspondence for both Namakwa SEZ phase 1 Workstreams.
• Maintain and update the electronic folder system on the shared server for the Namakwa SEZ and ensure all incoming and outgoing documentation is kept on record in a logical folder structure to be agreed with the Namakwa SEZ Company Executive and the Senior Project Manager.
• Coordinate meetings, workshops, and project-related events, including scheduling, venue booking, and preparation of minutes and meeting materials.
• Facilitate communication and collaboration among project stakeholders, including government agencies, private sector partners, and community representatives.
• Maintain project schedules and calendars, tracking key milestones, deadlines, and deliverables.
• Support financial management activities by tracking project expenditures, processing invoices, and preparing financial reports.
• Conduct research and gather data on relevant topics to support project planning and decision-making.
• Provide logistical support for project team members, including travel arrangements, accommodation bookings, and equipment & IT procurement.
• Assist in monitoring project progress, identifying risks and issues, and recommending corrective actions as necessary.
• Perform other administrative tasks and duties as assigned by the Senior Project Manager.

Qualification and Experience

• Minimum National Diploma Qualification in Public Administration, Business Management or Project Management.
• Proven experience in project administration, preferably in the development or construction sector.
• Proficiency in Microsoft Office suite and project management software.
• Excellent organisational and time management skills.
• Strong attention to detail and accuracy.
• Ability to work effectively in a fast-paced, dynamic environment.

Roles and Responsibilities

• Minimum of 2 – 5 years’ experience in a position undertaking similar work as outlined in the scope of work and deliverables.
• Demonstrated ability to manage multiple tasks and priorities effectively.
• Strong interpersonal and communication skills.
• Ability to work collaboratively in a team environment.
• Knowledge of project management principles and practices.
• Adaptability and flexibility to changing project requirements and priorities.