LLT Secretariat

Job description

Strategic management of Component

• Contribute to the WCLA strategic decision-making process
• Prepare and manage budget for component
• Proactively manage and report on component’s projects.
• Accurate input to QPR for component provided timeously.
• Ensure all policies and SOP’s (Internal control) is developed for component.

SALGA & SAPS

• Manage agreement with WCLA and SALGA/SAPS
• Manage the availability of SALGA and SAPS members
• Manage payment arrangements of SALGA/SAPS members between WCLA and SALGA/SAPS
• Liaise with SALGA/SAPS on corroboration with WCLA and local government (municipalities)

Optimal management of resources and processes enabling the Tribunal

• Manage and direct processes and resources enabling optimal functioning of Tribunal
• Manage the summons process
• Manage the evidence gathering process
• Manage the schedule of Tribunal Sittings
• Manage tribunal case roll
• Manage logistical arrangements for the Tribunal
• Ensure Tribunal orders communicated and served
• Ensure monitoring of compliance to Tribunal orders

Stakeholder Management

• Manage effective stakeholder relations between tribunal and administration
• Manage effective stakeholder relationship between tribunal and governing board
• Manage effective stakeholder relationship between tribunal and external stakeholders
• Contact person between tribunal and applicant/ representative

Appeal Tribunal

• Manage and administer the proceedings of the appeal tribunal
• Manage the schedule of Appeal Tribunal Hearings
• Manage appeal Tribunal rolls
• Manage logistical arrangements for the appeal tribunal
• Manage the evidence gathering process

Legal

• Manage and participate in amendments to the Act and Regulations

Policy & Research

• Direct and oversee research to be conducted
• Ensure research is evidence and data driven
• Ensure research inform policy decisions and enable the WCLA to regulate liquor effectively

Prosecution

• Oversee and manage the prosecution unit
• Manage case load and referrals considering capacity within the Tribunal
• Oversee the implementation and maintenance of the Licence Management and Tracking System (LMATS)

Issuing Unit

• Oversee and manage the processing of Tribunal decisions in line with legislative requirements.
• Oversee and manage the processing of conditional approvals within the prescripts of the legislation.
• Oversee the implementation and maintenance of the Licence Management and Tracking System (LMATS)

Effective resource management (human, financial and physical) within the Unit

• Establish and maintain appropriate systems (analytical tools, information systems, projections of cost behaviour) and policies to ensure effective and efficient management of resource.
• Perform accurate forecasting, budgeting, and allocation of resources within the unit
• Manage external contractors and suppliers within the unit
• Develop and manage internal service level agreements with other units.
• Ensure effective identification and management of business risks, resources, and continuous improvement.
• Manage capacity within the unit to ensure sustained service delivery

Effective people management within the Unit

• Manage people development in line with organisation-wide skills development strategy within the unit
• Manage talent within the unit and ensure talent management strategies (attraction, retention, development) are implemented
• Implement performance management within the unit in line with Human Resources Policies and Guidelines
• Manage grievances, discipline, and terminations within the division in line with Human Resources policies and guidelines
• Lead and direct staff within the unit to be able to meet the objectives set for them
• Build and foster a culture of good governance, customer service, honesty and integrity and world class delivery in the division
• Implement innovative recognition and reward systems

Effective promotion and practice of good corporate governance risk and compliance pertaining to HR and financial policies, legislations, and regulations

• Implement governance framework to ensure professional conduct by Unit employees and upholding of WCLA values and governing principles
• Ensure good governance within the unit in line with the corporate governance guidelines and related legislation
• Manage risks within the unit
• Manage compliance within legislation, regulations, WCLA policies and procedures within the unit
• Ensure compliance of the unit with all audit requirements emanating from audit processes within the unit
• Draft and submit annual, quarterly, and monthly reports required or delegated.

Minimum requirements

• B Degree in Law (NQF level 7)
• At least 5 years’ relevant senior management experience.
• Experience and knowledge of the Public Sector strategic and budget planning processes.
• Project management experience.
• Experience working with a governing board (advantageous).