Website Clover S.A. Proprietary Limited
Clover has been recognised for its excellence in its products, brands, human resources, social responsibility, finance, and environmental affairs, and we pride ourselves on building an inclusive, diverse workforce that makes every aspect of Clover, Way Better. Our success lies in its people and the dedication that they bring to the Clover business. At Clover, we’re constantly searching for energetic individuals with the pride and ambition to succeed in a business where speed, passion and commitment are crucial to gaining the competitive advantage.
Job Advert Summary
- Provide administrative support to the Production Team enabling the efficient and effective delivery of a Learning and Development Service to the business.
Requirements
- Diploma/Degree
- 3 – 5 years relevant experience working in similar environment, applying job-related concepts, techniques and processes at the required level
- Business English: Fluent
- Computer literacy (Intermediate)
- 3 – 5 years working wth Senior Management
Competencies
- Solves problems through effective decision making.
- Acts with honesty and consistency (Integrity)
- Maintains high standards (Quality Orientation)
- Achieves Results Effectively
- Must be a team player
- Interpersonal Effectiveness
- Commitment and motivation
- Administrative capabilities
- Customer Orientated
- Communicate effectively
- Ability to plan and organize
- Apply expertise and technology
Duties and Responsibilities
General Support
- Provide administrative support: Administration Training, Reporting, HR Processes, Training budget, Manpower budget, Temporary employment Services
- Manage general enquiries related to the processes and the systems
- Prepare and maintain presentations and manuals
- Co-ordinate the arrangements for special events and meetings & Clover Communicate/ In Clover
Learning and Development Process Support
- Co-ordinate the preparation and maintenance of documentation for learner registration
- Prepare and distribute material and documentation to support the Learningand Development Process
- Maintain storage of learningmaterial & records
- Provide coordination and support for the roll-out of training interventions
- Liaise with SETA’s & other Training facilities
- Manage service levels to internal & External customers
- Skills training and development: Plan development, Assessments, Gap analyses, Execution according to timelines. Positive performance trends after interventions as result.
- Training process: nomination system, annual training program, course scheduling and co-ordination of production training
- Productivity support: In selected job categories initiate studies where information is gathered regarding – responsibilities, areas of work, utilization, identification of opportunities for improvement
Coordinate logistics related to the provision of learning and development
- Arrange and prepare venues for training and communicate with delegates prior and during programmes
- Liaise with service providers to determine needs and requirements
- Handle travel, flight and accommodation arrangements
- Create purchase orders and arrange for payments (service providers)
Onboarding Process Support
- Ensure all resources are in place as per job requirements e.g. Computers etc.
- Co-ordinate the arrangements for the initial orientation session
- Monitor and track the employee onboarding process and remind relevant stakeholders of actions required
Record keeping and reporting
- Generate accurate routine and ad hoc information/reports from LearningManagement System and other sources (Financial and other)
- Prepare schedules and supporting documentation for audits
- Maintain filing System including filing, archiving, storing and upkeep of records (Electronic)
- Conduct routine audits of the related administration processes and system and provide input into the improvement
- Provide reporting on Learning and Development
