Qualification/s Requirements

• A Grade 12 certificate, coupled with a formal Light Vehicle Driver’s license;
• A minimum 10 years’ experience is required, obtained in an administrative, secretarial or related office environment;
• Knowledge of the supply chain administrative set-up pertaining to the procurement of goods and stationery;
• Knowledge and experience of driver duties and their intrinsic requirement; and
• Willingness to occasionally operating outside office hours.

Key Performance Areas

Prepare documents and logistics for meetings:

• Print, Copy, Scan and distribute highly confidential or even secret documents during meetings;
• Plan and organise the reproduction of documents;
• Distribute documentations prior and during meetings;
• Coordinate venue set-up that includes technical and logistical arrangements; and
• Ensure adherence to the MIS in dealing with documents.

Administer Goods and Services:

• Liaise with internal and external stakeholders in relation to procurement of goods and services;
• Obtain quotations, complete procurement forms for the purchasing of standard office items, Stock control of office stationery;
• Keep and maintain the asset register of the component; and
• Oversee the maintenance of all office equipment.

Office Support/ Registry:

• Keep and maintain the attendance register of the component;
• Arrange travelling and accommodation;
• Capture and update expenditure in component;
• Check correctness of subsistence and travel claims of officials and submit to supervisor for approval;
• Handle telephone accounts and petty cash for the component;
• Coordinate and administer leave for the Office of the DG; and
• Provide registry and memo administration support.

Support to the Office of the Director-General:

• Provide a transport support service to the DG to attend meetings and other events as required (e.g. post-budget and post-MTEF radio/ TV interviews;
• Collaborate with the DG’s PA concerning local transportation requirements in accordance with his/ her programme outlined in his diary;
• Collect and deliver confidential and secret documents within the department; and
•  Collect and deliver official documents within the Department and other institutions.