Job Purpose

• The Department of Infrastructure, Western Cape Government has an opportunity for a suitable and competent individual to provide project and programme administrative support to the Chief Directorate and specific focus on office administration, and programme administration.

Minimum Requirements

• Grade 12 (Senior Certificate or equivalent qualification)
• A valid Code B (or higher) driving licence.
• NB: People with disabilities that restrict driving abilities, but who have reasonable access to transport, may also apply.

Recommendation

• None.

Key Performance Areas

• Capture and process payments and claims accurately and promptly on the relevant system
• Register and send invoices on Project system
• Ensure invoices are routed timeously; Comprehensive record keeping of all payments, claims and supporting documents
• Assist Chief Engineer, Engineering team and other disciplines with relevant administration support
• Supervise the use, maintenance and safeguard of shared material/physical resources in order to ensure that it is good working condition
• General typing of submissions, default letters and general correspondents
• Spreadsheets for statistics to produce reports on projects
• Efficient managing, collecting and capturing of electronic data
• Facilitate consultant appointments for Chief Engineer
• Handling enquiries and complaints from clients for the Engineering Services section; Perform secretariat functions in meetings.
• The following will be advantageous: Working knowledge/experience in PCS, e-Works, Basic Accounting System (BAS), My Content and relevant experience in Project Support.

Competencies

• Knowledge of applicable legislation and procurement procedures. Skills needed: Computer literacy (MS word, Ms Excel, Ms Outlook, Ms Projects); Record keeping; Good communication (written and verbal); Good interpersonal relations; Ability to work independently and as part of a team.

Remuneration

• R 228 321 – R 227 766 per annum (Salary level 5)