Key Performance Objectives

Payroll Compliance

• Payroll compliance is essential to ensure that we meet all legal and regulatory requirements related to payroll. Non-compliance can result in fines, legal actions, and damage to the company’s reputation. It also means fair treatment of employees, leading to better morale and trust within the organization.
• Ensure the payroll requests and entries processed in payroll system are compliant with employees related legislation and company policies.
• Quality assurance and health checks are performed according to specified requirements and corrective action taken where necessary.
• Ensure legislative compliance by correcting errors with regards to SARS and UIF validation reports.
• Ensure SOP’s and internal procedures are adhered to and updated when there is a change.
• Maintain confidentiality and ensure adherence to POPIA.
• Assist the internal and external auditors in their inquiries.

Payroll Processing

• Adhere to monthly payroll processing calendar and ensure accurate and timely deliverables according to deadlines and with policy.
• Evaluate payroll requests for completeness and accuracy before processing in the payroll system.
• Meet SLA for all payroll changes calls logged on SMAX, by processing and closing calls within agreed timelines.
• Respond to payroll related queries within SLA.
• Process ad-hoc payment requests weekly.
• Support the Payroll Accountants in resolving reconciling items timeously.

Payroll Analytics

• Payroll Analytics is a value adding activity to ensure accurate payroll data and to provide meaningful report to our customers.
• Ensure reliable payroll data through variance reports, exception reports, picking up on non-compliance and taking corrective action.
• Supporting customers with payroll analytics
• Distribution of agreed monthly payroll reports.

Project Management

• Shared Services drives a culture of continuous improvement and innovation, and therefore Project Management is an important aspect of the role.
• Ensure standardisation of payroll processes across all payrolls.
• Work with cross functional teams in HR; FSS and business to ensure compliance, accuracy, and efficiency in employee related processes.
• Assist in the on-boarding of new payrolls.
• Adhoc projects that arise on a continuing basis.
• Support Shared Services initiatives of process improvements, people practices, business efficiencies, and improved governance.

Continuous Learning and Development

• Keep up to date on changes in payroll related legislation.
• Ensure all company-initiated courses are completed on time.
• Self-development to stay relevant in the payroll profession.

Qualifications

• Matric
• Payroll Qualification

Experience/Skills

• Minimum 2 years’ relevant experience in a similar role
• Good knowledge of employee related legislations (BCEA & LRA)
• Good knowledge of the Income Tax Act (in relation to employee taxes)
• SAGE 300 experience essential
• Excel intermediate or advanced